Competition. Travel and accommodation services

Travel and accommodation services

Insight NGO announces a competition for the procurement of travel and accommodation services.

General information

Competition period: from March 8 to March 15, 2024

Client: Insight NGO

Subject of the procurement: travel and accommodation services.

Period: 6 days.

Scope: the selected contractors will arrange travel and accommodation for 2 (two) people to take part in a meeting in Tbilisi, Georgia in the period from 27.05.2024 to 31.05.2024. 

The competition is announced within the project: “Gender for Democracy: strengthening gender justice in Georgia, Ukraine and Denmark”. 

Rules for preparing an application:

Proposals are admitted to evaluation if they:

• contain a complete package of documents, namely: a completed application, registration documents, a list and description of relevant experience;
• are filled out in Ukrainian;
• are certified with a signature and a seal;
• are sent by email on time.

Application deadline:

Proposals for participation in the competition are accepted until 18.00 on March 15, 2024 at [email protected]  with the mandatory subject line: “Application for the competition on travel and accommodation services”.

Payment terms and procedure:

Insight NGO pays for the services on the basis of a contract/invoice/act of completed work signed with the contractor, by bank transfer of the relevant amount to the contractor’s account in hryvnias.

Legal entities and sole proprietors (FOP, group 3) may take part in the competition.

For sole proprietors — the application must include: 

– An extract from the Unified State Register of Legal Entities and Individual Entrepreneurs listing the business activities that match the nature of the services covered by the competition (KVED codes). The register extract must be dated no earlier than 01.01.2024. 

– An extract from the register of single tax payers;

– A color scan of the Ukrainian citizen’s passport, pages 1, 2 (3-6 if they bear any stamps) and the page with the address of the latest registered residence, or a color scan of the Ukrainian citizen’s ID-card passport (both sides) and an extract from the territorial community register (a certificate of registered residence) to identify the individual;

For legal entities — the application must include:

– A color scan of the Charter; 

– A color scan of the certificate of state registration/statement/extract from the Unified State Register of Legal Entities and Individual Entrepreneurs; 

– A color scan of the VAT payer certificate/an extract from the VAT payers register and/or a certificate/extract on the payment of the single tax or another tax in accordance with the applicable tax legislation; 

– A document confirming the signatory’s authority.

Main selection criteria:

• Competitiveness of the financial proposal.
• Compliance with the established delivery deadlines.
• Quality of the services offered.
• Compliance of the proposal with the requirements of the competition documentation.

The selection results will be announced to the winner of the competition by email or by phone.